Christmas is approaching fast and for once you’re relatively organised. Your Christmas hampers are ordered, your careful struggle of year long Christmas club savings have ensured your table will groan and after many attempts at a seasonal Christmas cake you’ve got it perfect. Then, disaster strikes, you’ve nominated to organise the office Christmas function.
If this is your first time organising a Christmas function you’ll have to learn the basics. One of the first things to do when planning any kind of party is to sort out the budget. Whether your function is large or small, the amount of money to be spent is the frame work for the entire event. Budget often determines what the atmosphere of your Christmas function will be, light and social with music and buffet? Or more serious with a sit down meal and planned entertainment?
Atmosphere
Creating a party atmosphere is an essential step early on, so you must have some idea of how you want the function to pan out. A good, creative, vision is totally key in organising an enjoyable event for all those invited. When deciding on a theme think about who is invited and what they would be most likely to enjoy. A theme can often aid in general ice breaking conversation levels.
A costume party, though unconventional, can be a lot fun for all involved. Or if your team is looking for a more laid back or family friendly Christmas function, you may want to consider gathering the group together at Christmas in the Park and offering delicious picnic nibbles.
Location, location, location
Once you have a vision of your Christmas function it’s time to begin searching for a location. This can often be a long and tiresome process so having some idea of what area you want your party to be in can help narrow your search. Often locations will offer you a menu and transport options. If not, you must take food and transport into your budget consideration. There are some event planning companies who may offer free location searches catered to your specific needs. If you know of one, take advantage of this offer as it can free up a lot of your time.
With a location, vision and tone in mind you’re ready to begin planning your entertainment. If you’re planning an informal office Christmas function with nibbles and a social air then perhaps a DJ for background music would be ideal? Or for a more formal function, to impress partners or clients, a comedian or magician is often an unusual entertainment option to be enjoyed by all. Whatever you decide to do about entertainment ensure it compliments the mood and atmosphere appropriately. Having a karaoke contest at a formal dinner is rarely appropriate.
Eat, drink and be merry
Food and drink is central to any function, formal or informal. Decide and budget appropriately how your food will be distributed. Buffet or nibbles adds to a later evening light affair. The way the food is distributed also has a huge impact on the flow of conversation.
Be aware of any license restrictions on your venue and fully go over all hidden costs that may not be initially included such as insurance and labour. If you are on a strict budget ensure everything is included.
Finally, remember to have fun and enjoy your Christmas function and most importantly your holiday season!